Accounting Specialist | Village of Glen Ellyn
Posted on Mar 22, 2024 and will remain open until filled.
The Village of Glen Ellyn Finance Department is seeking qualified candidates for the position of full-time Accounting Specialist. The job duties of the Accounting Specialist include but are not limited to processing invoices for the Village, the Glen Ellyn Volunteer Fire Company, and Glenbard Wastewater; maintaining vendor files, assisting, and serving as a backup to the Senior Accountant, preparing and reporting financial data, and consulting with vendors and Village personnel to ensure accurate information and documentation.
ESSENTIAL FUNCTIONS:
- Take ownership of the Village’s Accounts Payable process, including but not limited to:
- Review and process invoices; assure conformity with purchase order specifications; compute net amounts, discounts, shipping charges, tax-exempt status, and similar costs.
- Perform check run; distribute checks appropriately (Village – weekly, GWA-bi-monthly, and Fire Company – monthly.)
- Maintain vendor files; obtain W-9 information in accordance with federal requirements.
- Review purchasing statements for proper documentation, collecting missing data.
- Prepare warrant lists and vouchers for review and approval of the Trustee prior to Board meetings.
- Consult with vendors and Village personnel regarding payment status, and documentation, providing assistance as requested.
- Coordinate the purchase order process, including purchase order creation, monitoring, and reporting.
- Coordinate purchasing audits in accordance with the purchasing policy.
- Reconcile various reports for conformity with monthly ledger balances.
- Coordinate electronic workflow approval process. Assist other workflow users with troubleshooting and escalate issues as appropriate.
- Assist in the preparation and reporting of financial data.
- Serve as a backup to the Staff Accountant position.
- Reconcile various Community Development deposit accounts.
QUALIFICATION REQUIREMENTS:
- Qualified candidates must possess a high school diploma or equivalent. An Associates Degree in Accounting or a related field is preferred.
- Minimum of two years of experience including financial record keeping and reconciliation.
- One year of experience in Accounts Payable is required.
- Proficiency in Microsoft Excel and an ability to learn and use financial software applications; experience with Munis a plus.
- Must be detail-oriented and be able to work independently and as part of a team.
- Demonstrate excellent verbal and written communication skills.
- Ability to communicate effectively with other members of the team, supervisor, and the public.
- Possess excellent typing skills and the ability to effectively operate customary office equipment, including computers and related software, such as Microsoft Office and Windows-based programs.
- Ability to work within established deadlines and complete work on schedule.
- Position requires individuals capable of completing basic mathematical calculations.
WORK SCHEDULE:
8:00 am to 4:30 pm, Monday through Friday with occasional additional hours required.
SALARY/BENEFITS:
This is a full-time, non-exempt position which includes full benefits, as well as participation in the Illinois Municipal Retirement Fund (IMRF) a defined benefit retirement plan. The salary range for this position is $62,258 to $87,161, with an anticipated starting salary of $62,258 to $74,709 depending on qualifications.
Location
535 Duane St
Glen Ellyn, IL 60137
United States
How to Apply
HOW TO APPLY:
- Interested candidates should submit a resume, cover letter, and employment application to applicants@glenellyn.org. Hard copies (faxed, mailed, hand-delivered) of resumes will be declined.
- Applicants must indicate (Job ID: #17-24 Accounting Specialist) in the subject line of their e-mail.
- The selected finalist will be required to successfully pass a pre-employment criminal background check, reference check, and post-offer medical physical with a drug screening.
- Resumes will be reviewed as they are received. To be considered for the first round of interviews, applications must be received by April 12, 2024 at 5:00 pm. The position is open until filled.
Candidates requiring reasonable accommodations under the Americans with Disabilities Act should contact Human Resources at 630-469-5000.
THE VILLAGE OF GLEN ELLYN IS AN EQUAL OPPORTUNITY EMPLOYER
This information is provided by the party posting the listing and is solely responsible for its content. IGFOA is not responsible for the accuracy of the listing.
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